Administrative Support Specialist III

City of Fredericksburg, VA

Full Time

Sheriff's Office

Mid Level

Vacancy Announcement

Administrative Support Specialist III
Salary Range: $41,872 - $46,059

Job Summary: Join our Sheriff’s Office team as an Administrative Support Specialist III, providing essential administrative support under general supervision. This role involves understanding department processes, managing documents and databases, coordinating meetings and events, and handling financial and procurement documents.
Key Responsibilities:

Provide varied administrative support to department head and staff
Compose and prepare reports and correspondence
Research and compile data for various needs
Schedule and manage meetings, appointments, and calendars
Maintain computer record-keeping operations and filing systems
Make travel arrangements and respond to routine correspondence
Perform general bookkeeping, including payroll and accounts payable assistance
Assist in maintaining departmental inventories and vendor communications
Deliver high levels of customer service in-person and over the phone
Coordinate special events and prepare necessary materials and facilities
Enter and retrieve data from computer databases and process documents
Complete special projects with planning and data collection
Manage photocopying, faxing, scanning, and filing of documents
Handle incoming and outgoing mail, including payment processing
Operate various office equipment and maintain supply inventories
Interact professionally with internal and external stakeholders
Serve as backup for supervisors and coworkers as needed
Perform other related duties as assigned

Minimum Requirements:

High school diploma or GED
Three (3) years of administrative and clerical experience or equivalent education/experience

Special Requirements:

Valid state driver’s license may be required
Certification as a Notary Public or ability to obtain within three (3) months of hire

Knowledge, Skills, and Abilities:

Strong knowledge of City policies and department procedures
Familiarity with clerical duties and relevant laws and regulations
Understanding of departmental organization and safety precautions
Proficiency in technical and professional terminology
Ability to maintain effective relationships with internal and external entities
Competence in operating and maintaining office equipment
Excellent command of English language, including grammar and spelling
Skill in administrative, secretarial, customer service, and organizational functions
Ability to learn complex principles, make judgments, and acquire new knowledge
Capability to compile, transcribe, and analyze data
Aptitude for providing guidance and interpretation of procedures
Proficiency in performing routine work and making independent judgments
Ability to perform basic arithmetic and carry out instructions

If you are a dedicated professional with a knack for administrative excellence, we encourage you to apply. Join our team and contribute to our department's success! Applications must be submitted prior to 4:00 p.m. on Friday, January 23^rd, 2026.

The City of Fredericksburg is a great place to work. Come join our knowledgeable and energetic team, which is committed to the City’s Core Values of Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement, and Unwavering Stewardship. If you’re ready to make a positive impact in Fredericksburg, apply today!

The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA 22401
[email protected]

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Administrative Support Specialist III

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