Administrative Support Specialist l – Clerk of Council Office

City of Fredericksburg, VA

Part Time

Clerk of Council Office

Entry Level

Vacancy Announcement

Administrative Support Specialist l – Clerk of Council Office
Part-Time (Up to 28 hours/week)
Hourly Range: $18.50 - $24/hour DOQ

Join the City of Fredericksburg’s Clerk of Council Office and become part of the vibrant historic downtown community! We are seeking a dedicated Administrative Support Specialist to provide essential support to the Clerk of Council, Mayor, and City Council.

Key Responsibilities:

Organize schedules and coordinate meetings efficiently.
Prepare and distribute essential paperwork promptly.
Serve as the primary contact for office inquiries.
Provide assistance with problem-solving effectively.
Draft, proofread, and finalize reports, letters, and memos with precision.
Organize and update documents systematically for easy access.
Ensure all written communications are accurate and professional.
Gather and analyze information for projects or decision-making.
Monitor inventory levels and procure necessary materials proactively.
Duplicate documents accurately for seamless distribution.
Organize documents for quick and easy retrieval.
Manage incoming calls professionally and take messages accurately.
Welcome guests warmly and direct them appropriately.
Maintain organized systems for storing and retrieving information efficiently.
Safeguard sensitive information in accordance with privacy policies.
Verify and process invoices to ensure timely vendor payments.
Maintain accurate and up-to-date financial records.
Resolve transaction discrepancies promptly and effectively.
Review and edit website content regularly for accuracy and relevance.

Ideal Candidate Qualifications:

High school diploma or GED equivalent.
At least 2 years of prior administrative experience.
Strong organizational skills and ability to work independently.
Proficiency in Microsoft 365 applications (Word, Outlook, Teams).
Excellent writing skills (writing sample required during interview).
Ability to manage multiple priorities simultaneously.
Experience in local government is a plus.
Ability to lift up to 60 lbs.

Other Requirements:

Successful completion of a criminal background and driving record check

Join a committed team where your skills and expertise will be essential to the smooth functioning of the Clerk of Council Office. We offer opportunities for professional development in a nurturing work environment. Become part of a knowledgeable and outstanding team, dedicated to excellence in serving a vibrant and growing community while upholding the City’s Core Values.

Completed City Applications and resumes should be submitted before the close of business on April 24, 2026.

The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA 22401
[email protected]

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Are you willing to relocate?*

What's your highest level of education completed?*

Are you 18 years of age or older?*

Desired salary*

Earliest start date?*

Resume*

Cover Letter

Do you have a valid driver's license?*

Do you have a valid Commercial driver's license?

Are you a High School graduate?*

If you did not complete high school, do you have a school equivalency diploma?

1. High School Name*

Address (City and State)*

Degree and Field of Study*

Years Completed*

2. College School Name

Address (City and State)

Degree and Field of Study

Years Completed

3. Additional College or Other School Name

Address (City and State)

Degree and Field of Study

Years Completed

May we contact your present employer?*

Current or Previous Employer 1 Company Name*

Current or Previous Employer 1 Job Title*

Current or Previous Employer 1 Description*

Current or Previous Employer 1 Start Date*

Current or Previous Employer 1 End Date

Immediate Supervisor/Manager Name and Phone Number*

Are you still currently employed?*

Current or Previous Employer 1 Reason for Leaving*

Previous Employer 2 Company Name*

Previous Employer 2 Job Title*

Previous Employer 2 Description*

Previous Employer 2 Start Date*

Previous Employer 2 End Date*

Immediate Supervisor/Manager Name and Phone Number*

Previous Employer 2 Reason for Leaving*

Previous Employer 3 Company Name*

Previous Employer 3 Job Title*

Previous Employer 3 Description*

Previous Employer 3 Start Date*

Previous Employer 3 End Date*

Immediate Supervisor/Manager Name and Phone Number*

Previous Employer 3 Reason for Leaving*

Professional Reference 1 Name*

Professional Reference 1 Relationship*

Professional Reference 1 Contact Information*

Professional Reference 2 Name*

Professional Reference 2 Relationship*

Professional Reference 2 Contact Information*

Professional Reference 3 Name*

Professional Reference 3 Relationship*

Professional Reference 3 Contact Information*

How did you hear about this opportunity?*

If you were referred by an employee, kindly provide their full name. If you selected "Other" or "Internet" as your referral source above, please indicate the website or the source where you learned about this job opportunity. (If this does not apply, feel free to leave this space blank.)

Have you ever been employed by the City of Fredericksburg?*

If you have worked for the City of Fredericksburg, When? And what Department?

Do you have a relative or friend who works for the City of Fredericksburg?*

If you have a friend or relative employed by the City of Fredericksburg, please provide the individual's name, your relationship to them, and the department in which they work.

Will you accept shift work?*

When would you be able to start work?

Upload any other documents required

Use this space for any additional information (special skills, certifications, etc.) that would help us evaluate your application.

For compliance with Homeland Security Regulations and federal law, are you legally authorized to work in the United States?*

CERTIFCATION: I hereby certify that all entries on this application and any attachments are true and complete. I agree and understand that any falsification of information contained herein, regardless of time of discovery, may cause my forfeiture of employment with the City of Fredericksburg. I consent to any parties listed being contacted regarding this application. I understand that checking the box below is the equivalent of signing my name.* Yes

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative Support Specialist l – Clerk of Council Office

Apply for this position